Involvement of Eye and Ear Hospital departments in research project

The Eye and Ear clinical departments are supportive and encouraging of research projects conducted by Eye and Ear staff and research partners.  There are logistical considerations when research is to involve these resources including staff and infrastructure, and there may be a fee for service.

If your research project involves a supporting department of the Eye and Ear for routine procedures and research project specific procedures, you will need to contact the Head of the supporting department.

If the Eye and Ear is not an investigational site, please also contact the Research Office to organise a Service Agreement for the Eye and Ear to provide services for external research projects.

Governance Authorisation from the Eye and Ear

The research team will need to first contact the Head of the supporting department to discuss arrangements for the study to be conducted within their department. The research team should discuss with the Head of Department and provide the following supporting documents:

1. Cover Sheet for research project
2. Letter of ethical approval from the Reviewing HREC (if available)
3. Latest version of the study protocol and any other manual (eg Pharmacy Manual, Surgery Manual)
4. Information about what you are asking the supporting department to do and when, such as (but not limited to)
5. Recruitment information
6. Procedures in the clinical spaces

 

Department	Primary Contact	Required documentation for review	Time frame for review
Audiology	Jaime Leigh Business Manager	Cover Sheet Protocol	Submit request and documentation at least 3 weeks prior to the submission date
Balance Disorders and Ataxia Service	Jaime Leigh Business Manager	Cover Sheet Protocol	Submit request and documentation at least 3 weeks prior to the submission date
Cochlear Implant Clinic	Jaime Leigh Business Manager	Cover Sheet Protocol	Submit request and documentation at least 3 weeks prior to the submission date
Diagnostic Eye Services (Orthoptics and Medical Photography)	Catherine Mancuso Manager, Diagnostic Eye Services	Cover Sheet Protocol	Submit request and documentation at least 3 weeks prior to the submission date
Emergency Department	Carmel Crock Director of Emergency	Cover Sheet Protocol	Submit request and documentation at least 3 weeks prior to the submission date
Medical Records	Josephine Pickett Health Information Services	Cover sheet Protocol	Submit request and documentation at least 3 weeks prior to the submission date
Pharmacy	Amy Crow Director of Pharmacy	Cover Sheet Protocol Investigator’s Brochure Pharmacy Manual	Submit request and documentation at least 3 weeks prior to the submission date
Specialist Clinics	Tracy Siggins Director Ambulatory Services	Cover Sheet Protocol	Submit request and documentation at least 3 weeks prior to the submission date
Surgical Services	Sinead Cucanic Director of Surgical Services	Cover Sheet Protocol Investigator’s Brochure Surgery Manual	Submit request and documentation at least 3 weeks prior to the submission date

 

Head of Eye and Ear Departments

If the project is an Eye and Ear project, the Head of Department must also review and sign the Cover Sheet for new Research Projects.

If the Head of Department is also the Principal Investigator or a member of the research team, then the relevant Executive Director must sign off on the Cover Sheet.