External Reviewing HREC (Eye and Ear is providing a Service or Recruitment Only)

Research › New Applications › External Reviewing HREC (Eye and Ear is providing a Service or Recruitment Only)

Eye and Ear is providing a Service or Recruitment only

For recruitment all the following must apply:

The involvement of the Eye and Ear extends only to providing project information to patients / staff
Research participants will not become Eye and Ear patients solely for the purposes of the project
The project does not require approval from the Eye and Ear Human Research Ethics Committee (HREC)
The research project must have ethical approval from a registered NHMRC Human Research Ethics Committee (HREC) and the Eye and Ear must be listed as a recruitment site in the application.

An example of this type of project:

Participants in a clinical trial at another site(s) require a specific eye test; the Eye and Ear provides the test as a service/subcontractor but Eye and Ear is not a research site for the purposes of the clinical trial.

For research service provision all the following must apply:

For this pathway to be relevant all the following must apply:

1. The involvement of the Eye and Ear extends only to providing research services
2. Participants will not be Eye and Ear patients for the purposes of the project
3. The project does not require approval from the Eye and Ear Human Research Ethics Committee (HREC)
4. The research project must have ethical approval from a registered NHMRC Human Research Ethics Committee (HREC) and the Eye and Ear must be listed as a research site providing services.

How to apply to the Eye and Ear Research Office for research governance review

Applications are submitted via email to the Research Office.

What documents need to be submitted?

Below is a list of the documents required for submission. Minimum standards apply to all applications:

Applications must be complete; incomplete applications will be returned to the researcher
Handwritten applications will not be accepted
Principal Investigators must sign all correspondence
All documents must have a version number and date

Core Documents	Project Dependent Additional Documents
Eye and Ear Cover Sheet	Cover Sheet Attachment A – Clinical Trial
Reviewing HREC approval letter	Cover Sheet Attachment B – Biospecimens & Genomic Research
Protocol	Recruitment material – poster / letter / website content
Supporting Department Declaration Form	Research Agreements
Human Research Ethics Application (HREA)

The Forms Library can be found here.

Further details can be found below.

Download the Cover Sheet.

The Cover Sheet collects information specific to the Eye and Ear which is not included in the Human Research Ethics Application Form or other documents.

Do not submit a separate cover letter. There is room in the Cover Sheet to include other relevant information for the project. Please ensure you include all relevant attachments (A – Clinical Trial related, B – Biospecimens and Genetic/Genomic Research).
Submit a copy of the approved Protocol (as listed in the Reviewing HREC approval letter) which includes:
- details of recruitment procedures
- details the Eye and Ear as a recruitment site
Submit all recruitment related documentation such as:
- Posters
- Letter of invitation
The version of the document submitted must be the version listed on the letter of HREC approval or subsequent letter of approval of amendment by the Reviewing HREC.

Submission Dates

An application for recruitment only or service provision can be submitted to the Research Office at any time.

Submit your application along with any supporting documentation by email to the Research Office.

How is my application reviewed?

The application will be reviewed by the Research Manager, Heads of Units/Clinics involved and the Executive Director Medical Services.

You will receive a response within 10 business days. A research governance authorisation letter will be provided where the Eye and Ear is a research site.